Say Hello to Optimized Employee Transport Management: Here’s Why!
June 12th, 2020
Productivity is one of the key parameters used to evaluate the success of any business. To ensure optimum productivity, employees need to come to work on time. And at the same time, they should be able to travel comfortably so they don’t feel fatigued when they reach the office.
One way you can ensure this is by organizing transport for all your employees. While employee transport management can be an effective solution, it also comes with a suite of challenges. So, how can you optimize employee transport management such that both the employee and the management are benefited? Let’s discuss the salient points in this blog.
The Need for Employee Transportation
These days most companies have employee transportation. Though managing transportation takes time and money, it is cost-effective in the long run. The many reasons why companies have an in-house transportation system or outsource to a vendor are:
A lot of companies work on shift systems. The shifts could start as early as 5 or 6 in the morning and end after 10 in the night. Multinational companies work round the clock as they have clients in other parts of the globe.
This means that the shift timings are erratic and could start and end during times when there is no public transportation. Organizing employee transport is the best solution to help employees reach office on time and go back safely.
The other reason for having an employee transportation system is the safety of the employees. It is safer to pick up and drop employees, especially during night shifts and early morning shifts.
If employees come to the office in their own vehicles or public transport, they will be tired by the time they reach the office. Battling the traffic while driving or managing to find a seat in the crowded buses or trains while commuting can make them tired even before they reach the office. So, it is more convenient to organize transportation for employees.
One of the biggest reasons why companies prefer to organize transportation is that they can be assured that employees will reach the office on time. They will also be fresh and ready to start working immediately after clocking in.
Optimized Employee Transport Management
We’ve seen that companies and employees greatly benefit from a transportation system. But then, there are also numerous responsibilities associated with the same. You need to have a team handling the transportation system or outsource it to a company that offers fleet management.
If you are planning to manage the transportation in-house, then you should definitely think of automating the system. A fleet management system can help you schedule the trips, track the location of the vehicles and the drivers, and at the same time ensure safety compliance.
Benefits of Automated Routing And Scheduling Application
Multiple Shift Management
The most common shifts followed in companies are morning shift, afternoon shift, and night shift. The type of shift is changed weekly, biweekly, or monthly. The automated schedule system allows you to set default rules for scheduling trips and routes based on the employee shifts. It will also have an option to customize shifts and vehicle schedules.
Reduce manpower with fleet management technology
The fleet management system automates most of the repetitive scheduling tasks based on pre-set parameters. It also sends alerts and notifications to the drivers as well as employees.
The management can track all the vehicle movements and details of the employees using the transportation system on the application’s dashboard.
Decrease dry runs with effective transport management
Faulty route planning, errors in schedules, no-show, and other manual errors could help reduce the number of dry runs. With effective transport management, you can reduce unwanted expenses due to improper route planning.
Real-time monitoring of drivers and vehicles
Smartphones with GPS and vehicles embedded with motion sensors allow real-time monitoring. The app also helps track driver behaviour and improve driver efficiency. The real-time data helps monitor staff downtime and vehicle movement at any point in time.
The automated transport management system generates reports that you can use to gain insightful information. The various reports that the software generates include daily/weekly/monthly run reports, trip reports, stop reports, employee reports, tracking reports, maintenance reports, historical movement reports, driver behaviour reports, and driver duty roaster.
The app collects data such as fuel usage, distance traveled, number of vehicles, number of trips, safety procedures, and other parameters. All the data can be used to prepare a strategy. It can also be used to optimize the route based on employee shifts and reduce expenses.
How Automated Transport Management Helps
The company management will have a clear picture of the transportation details, thanks to the numerous reports that are generated. The software will also give all the vital data that they can use to plan an effective transportation system for all the employees.
Above all, the dashboard will enable the top management to get real-time information on all the vehicles and drivers at any point in time. It also helps ensure the safety of the employees.
The app sends notifications to the employees so they will know the exact time they need to come to the pickup point. So, they don’t need to wait for a long time to board the vehicle.
It further enhances the safety of the employees. Also, employees can change the point of pickup or drop by updating the details on the app.
Drivers will know details of the route, stop points, and pick up points in detail. The entire trip manifest can be updated in the vehicle’s navigation system so the drivers don’t need to keep worrying about the route or the pickup and drop points.
Features of Our Optimized Employee Transport Management System
Our employee management system has plenty of user-friendly features, so even non-technical persons can set up the system and use it. The system offers live trip statistics such as employee attendance, vehicle details, driver details, number of employees in each vehicle, and complete trip manifest.
You can also easily upload all the employee and shift details using an excel spreadsheet. The reports generated by the system help keep track of the fuel and maintenance cost. Enjoy the convenience and savings of a fleet management system.
To know more about our optimized employee transport management, contact us